Frequently Asked Questions (Short Programs)
Definition
Program Approval
- How is a Short Program approved?
- When does Short Program Approval documentation need to be completed?
- Does Short Program Approval documentation need to be completed for Short Programs that consist of part of an award program (which has already been approved as an award program)?
Credit
- Is credit available for Short Programs?
- Are Short Programs valid as credit for other University programs?
Certificates
- When are certificates of completion issued to Short Program students?
- How much notice do Campus Central require to complete students and produce certificates?
Bio Demo Data
- How will students who don't have a first name be recorded?
- How will students with a last name that has more than 30 characters be recorded?
AssignIT
Bad Financial Standing
Support
- Where can I find out more about Short Programs, Executive Certificates and Professional Certificates?
- What resources are available to support Short Programs Administration?
Definition
What is a Short Program?
A short program is a program of study that does not lead to the conferral of an award of the University. More details about what activities are classified as short programs are available from policy A-53 Short Programs, Executive Certificates and Professional Certificates.
Program Approval
How is a Short Program approved?
The appropriate documentation must be completed and submitted to
Student and Academic Services at least one month prior to the
commencement of the program to enable setup in the student record
system.
Documentation is available from the Short
Programs webpage.
When does Short Program approval documentation need to be completed?
Short Program approval documentation must be completed for all Short Programs. The only exception to this is for short programs that have been set up in Mercury and have current enrolments prior to June 2009.
The appropriate documentation must be completed and submitted to Student and Academic Services at least one month prior to the commencement of the program to enable setup in the student record system.
Does Short Program approval documentation need to be completed for Short Programs that consist of part of an award program (which has already been approved as an award program)?
Yes, Short Program approval documentation must be completed for all short programs, regardless of whether the content has already been approved as part of an award program.
Credit
Is credit available for Short Programs?
No, credit for other study or practical experience is not granted for short programs.
Are Short Programs valid as credit for other University programs?
Credit for completion of a short program is available for other UniSA programs/courses. The normal credit arrangements apply and students will be expected to provide their certificates of completion as evidence of credit. The validity of the certificates is not affected by whether or not it has been signed by a staff member.
Certificates
When are certificates of completion issued to Short Program students?
- If a student attends a short program, undertakes an assessment and receives a passing grade (This could be P1, C etc or could be NGP), they will receive a certificate of completion.
- If a student attends a short program, undertakes an assessment and doesn't receive a passing grade, they will not receive a certificate of completion.
- If a student attends a short program and chooses not to undertake the assessment, they will need to be withdrawn from the short program and will not receive a certificate of completion. (Schools/Divisions etc may locally produce their own certificates of attendance if necessary).
How much notice do Campus Central require to complete students and produce certificates?
7 working days notice should be given to Campus Central for the production of short programs certificates.
Bio/Demo Data
How will students who don't have a first name be recorded?
If a student does not have a first name, a full stop should be inserted in the first name field (which is mandatory).
How will students with a last name that has more than 30 characters be recorded?
If a students last name is longer than the 30 character limit for the last name field, you should enter the first 30 characters of their name. Details on how to ensure that the full name is then recorded on any certificates has been included in the documentation.
AssignIT
Will Short Program students have access to use AssignIT for the submission of their assessment items?
Short Programs do not have access to AssignIT. If the short program consists of a module of an award program this means that if a student undertakes the module as part of the award program, they will use AssignIT to submit their assessments. However, if they undertake the module as part of a short program, other arrangements for the submission of assessment items will have to be made.
Bad Financial Standing
What will happen to Short Program students who are in Bad Financial Standing for other University programs?
Students will be precluded from enrolling or completing a short program with UniSA if they are in 'Bad Financial Standing' for other University programs.
Support
Where can I find out more about Short Programs, Executive Certificates and Professional Certificates?
Details about what activities are classified as short programs are available from policy A-53 Short Programs, Executive Certificates and Professional Certificates.
What resources are available to support Short Programs Administration?
User Guides and How To Guides have been produced for Short Programs Administration Staff and can be found on the Student and Academic Services User Documentation page.