Schedule of activities
This spreadsheet is a detailed schedule of activities, listing all
processes, activities, and events that are undertaken in SAS throughout
the year with their respective deadlines.
Please note: this
document may be updated throughout the year. Refer to the link below for
the most current version.
- 2008 Schedule of student administration activities (xls 115kb) (Staff access only)
Monthly summary of activities
The list below will gives a monthly overview of the significant activities happening in SAS and Campus Central over the year.
January
Admissions
- Deadline for changes of preferences
- Main January round of offers and catch-up offers sent from SATAC
Campus Central
- Graduation eligibilities (end-of-year finishers)
- Admissions for cross institutional, non award, and audit students
- Appeal process against academic review
Enrolment and Class Schedule
- Enrolment for continuing students
- New Student Information letters sent to commencing students
- Enrolment for commencing students
Examinations and Results
- Study Period 6 results released
Graduations and Records
- Academic review
Scholarships and Prizes
- Online scholarships open
Student Finance
- Due dates for payments for Study Period 1 (domestic and international first instalment)
Unit Services
- OHS&W documents reviewed
February
Census date for Study Period 1
Admissions
- Main February round of offers and catch-up offers sent from SATAC
Campus Central
- Sales of Study Period 2 readers
- Orientation
- Organising enrolment buddies
Enrolment and Class Schedule
- New Student Information sessions held on campus
- Study abroad/exchange enrolment
Examinations and Results
- Study Period 5 deferred exams
- Results released for Study Period 7
- Deferred results released for Study Period 4, 5, and 6
Student Finance
- Commonwealth Assistance Notices (CANs) and Enrolment Confirmation Notices (ECNs) issued for Study Period 1
- Due dates for payments for Study Period 1 (international second instalment)
Timetabling
- Syllabus Plus Training Schedule published and open for registration
Unit Services
- Call for study leave applications
- Unit internal training calendar developed
- Issue ID card extension stickers
March
Census date for Study Period 2
Admissions
- Late round of offers sent from SATAC
Campus Central
- Enrolments for Study Period 2 to 6
Graduations and Records
- Academic review
- Graduation booklet prepared
- Adelaide graduation ceremonies
Information Systems and Reporting
- DEEWR reporting
Scholarships and Prizes
- Online scholarships close
- Scholarships eligibility review begins
- Finalise awarding process of University Merit Awards and Chancellor's Letters of Commendation
Student Finance
- Due dates for payments for Study Period 2 (domestic and international first instalment)
Unit Services
- Finalise list of elite athletes and advice Program Directors
- Student Appeals Committee of Council (Student Appeals)
- Finance first quarter forecast due
- Conduct annual review
April
Campus Central
- Enrolments for Study Period 3 to 6
- Graduation eligibilities (mid-year finishers)
Examinations and Results
- Results released for Study Period 1
Graduations and Records
- Whyalla graduation ceremony
Information Systems and Reporting
- DEEWR reporting
- CP/TP report
- Centrelink report (submission 1)
Scholarships and Prizes
- Finalise scholarship eligibility review
- Scholarships awarded
Student Finance
- Commonwealth Assistance Notices (CANs) and Enrolment Confirmation Notices (ECNs) issued for Study Period 2
- Due dates for payments for Study Period 2 (international second instalment)
Timetabling
- Database released for following years timetable development
May
Census date for Study Period 3
Campus Central
- Archive old student files
Enrolment and Class Schedule
- Winter School course information published to the University community
Information Systems and Reporting
- DEEWR reporting
Scholarships and Prizes
- Online Scholarship Applications Awards ceremony (Transition Grants and various scholarships)
Student Finance
- Commonwealth Assistance Notices (CANs) and Enrolment Confirmation Notices (ECNs) issued for Study Period 3
- Due dates for payments for Study Period 3 (domestic and international first instalment)
June
Admissions
- Closing date for mid-year applications
- Deadline for mid-year changes of preferences
- Mid-year offers sent from SATAC
Enrolment and Class Schedule
- Mid-year intake offers and enrolment
Examinations and Results
- Study Period 2 examinations
Student Finance
- Due dates for payments for Study Period 3 (international second instalment)
Unit Services
- Finance second quarter contracts
July
Census date for Study Period 4
Admissions
- Mid-year offers sent from SATAC
Campus Central
- Orientation for commencing students in Study Period 5
Enrolment and Class Schedule
- Study Abroad/Exchange enrolment for mid-year
Examinations and Results
- Results released for Study Period 2 and 3
Graduations and Records
- Academic review
- Graduation booklet prepared
- Offshore presentation of awards ceremonies
Information Systems and Reporting
- CP/TP report
- Centrelink report (submission 2)
Student Finance
- Due dates for payments for Study Period 4 (domestic and international first instalment)
Unit Services
- Review of OHS&W documents (including first aid signs and contact information)
August
Census date for Study Period 5
Admissions
- Late offers sent from SATAC
Campus Central
- Enrolments for Study Period 5 to 6
Examinations and Results
- Deferred exams for Study Period 2
- Deferred results released for Study Periods 1, 2, and 3
Graduations and Records
- Academic review
- Adelaide graduation ceremonies
Information Systems and Reporting
- DEST reporting
- CP/TP report
Scholarships and Prizes
- Mid-year scholarships eligibility review
Student Finance
- Commonwealth Assistance Notices (CANs) and Enrolment Confirmation Notices (ECNs) issued for Study Period 4
- Due dates for payments for Study Period 4 (international second instalment)
- Due dates for payments for Study Period 5 (domestic and international first instalment)
Timetabling
- Schedule Stage 1 (lectures, fieldwork, large classes)
- Schedule Stage 2 (practicals, studios, computer practicals)
Unit Services
- Student Appeals Committee of Council (Student Appeals)
September
Admissions
- Closing date for applications for the following year
Campus Central
- Graduation eligibilities (end-of-year finishers and internationals)
- Archive old student files
Enrolment and Class Schedule
- Summer School course information published to the University community
Information Systems and Reporting
- CP/TP report
- Centrelink report (submission 3)
Scholarships and Prizes
- Finalise mid-year scholarships eligibility review
Student Finance
- Commonwealth Assistance Notices (CANs) and Enrolment Confirmation Notices (ECNs) issued for Study Period 5
- Due dates for payments for Study Period 5 (international second instalment)
Timetabling
- Schedule Stage 3 (tutorials)
Unit Services
- Set-up all management, coordinators, SAS-all staff, and BA meetings for following year
October
Census date for Study Period 6
Examinations and Results
- Results released for Study Period 4
Information Systems and Reporting
- DEEWR reporting
Student Finance
- Commonwealth Assistance Notices (CANs) and Enrolment Confirmation Notices (ECNs) issued for Study Period 6
- Due dates for payments for Study Period 6 (domestic and international first instalment)
Timetabling
- Provisional timetable complete for following year
November
Enrolment and Class Schedule
- Enrolment email sent to continuing students with information about enrolment dates, etc, for following year
- Data validation, preparation of timetabled classes and creation of non-timetabled classes in Medici for enrolments
Examinations and Results
- Study Period 5 exams
Information Systems and Reporting
- CP/TP report
- Centrelink report (submission 4)
Student Finance
- Due dates for payments for Study Period 6 (international second instalment)
- Due dates for payments for Study Period 7 (domestic and international first instalment)
Timetabling
- Final timetable for following year complete and available on Medici
December
Census date for Study Period 7
Admissions
- Closing date for late applications for the following year
- Main December round offers sent from SATAC
Campus Central
- Enrolment/Orientation preparation for following year
Enrolment and Class Schedule
- Enrolment for Study Period 1 opens for all continuing students
- Enrolment for most postgraduate programs open
- New Student Information letters sent
Examinations and Results
- Results released for Study Period 5
Graduations and Records
- Academic review
- Graduation booklet prepared
- Adelaide graduation ceremonies (international students)
Information Systems and Reporting
- CP/TP report
Scholarships and Prizes
- Commence process for scholarships brochure for following year
Student Finance
- Commonwealth Assistance Notices (CANs) and Enrolment Confirmation Notices (ECNs) issued for Study Period 7
- Due dates for payments for Study Period 7 (international second instalment)
Timetabling
- Identify School-based timetabler's for following year's timetable development
Unit Services
- Finance end-of-year journals
- Student Appeals Committee of Council (Student Appeals)
- SAS training schedule developed for following year