User documentation
This
page contains documentation to support Student and Academic Services processes
and, where applicable, how to undertake student
administration processes within Medici version 9.0.
These documents have been produced within a Quality Documentation Framework and are supported by best practice style manuals and templates to ensure consistency. All documentation that has been developed in accordance with this framework will adhere to the following naming convention User/How To/Participant Guide - [process name] and is listed under the appropriate heading below.
- Academic policies
- Admissions
- Class Scheduling
- Credit
- Enrolment
- Exams
- Graduations and Records
- Internal Program Transfer
- Medici
- Programs
- Results
- Student Finance
- Scholarships and Prizes
- Short Programs
- Student Accounts
- Student Placements
Please note all documentation is accessible by staff only.
Academic Polices
- User Guide - Framework for the Development and Review of Academic Policies (PDF 171KB - download Adobe Acrobat)
Admissions
- How To Guide - Manage Applications in Apply Online (DOC 1.58MB)
- How To Guide - Manage Program Information in Apply Online (DOC 695KB)
- How To Guide - Process Research Master Admissions (DOC 649KB)
- How To Guide - View a Students TER (DOC 136KB)
- User Guide - Manual Admissions (DOC 8.7MB)
Class Scheduling
- Participant Guide - Scheduling Non Timetabled Classes (DOC 1.9MB)
- Participant Guide - Preparing Timetabled Classes for Enrolment (DOC 6.7MB)
- Participant Guide - Scheduling OUA Classes (DOC 1.2MB)
- How To Guide - Short Programs Class Scheduling (DOC 1MB)
Credit
- User Guide - Credit Agreements (DOC 6.86MB)
- User Guide - Recording Credit (DOC 34.9MB)
- TRNSFR Codes List (DOC 28KB)
Enrolment
- Step by Step Guide to online enrolment
- 2011 Leave Dates (DOC 17KB)
- 2012 Leave Dates (DOC 37KB)
- 2011 Study Period Codes and Dates (DOC 43 KB)
- 2012 Study Period Codes and Dates (DOC 38 KB)
- 2011 OUA Study Period Codes and Dates (DOC 22KB)
- 2012 OUA Study Period Codes and Dates (DOCX 20KB)
- 2013 OUA Study Period Codes and Dates (DOCX 20KB)
- How To Guide - Change Student Mode/Load (DOC 407KB)
- How To Guide - Check Student Enrolment Summary and Audit of Enrolment History (DOC 445KB)
- How To Guide - Process Class Rollovers for Research Students (DOC 217KB)
- How To Guide - Process Program Plan Changes (DOC 399KB)
- How to Guide - Process Withdrawal Applications (DOC 1.7MB)
- How To Guide - View Academic Program Pages (DOC 578KB)
- How To Guide - View Schedule of Class Pages (DOC 481KB)
- Participant Guide - Enrolment (DOC 5.6MB)
- User Guide - Processing Program Changes (DOC 2.1MB)
Exams
- Exam User Guide for School Staff (DOCX 2MB)
Graduations and Records
- GPA Guidelines (DOC 146KB)
Internal Program Transfer
Medici
- User Guide - Medici Set Up for New Users (DOC 830KB)
- User Guide - Principles for data entry standards in Medici (DOC 970KB)
- User Guide - Updating Bio/Demo Data using Medici (DOC 5.57MB)
Programs
- User Guide - Entering and Updating Program Directors (DOC 0.98MB)
- User Guide - Entering and Updating Textbooks (DOC 761KB)
Results
- Result Entry, Secondary Assessments and the Result Entry Interface for School Staff (DOC 2.57MB)
- Result Entry Interface for Academic Staff (DOC 1.83MB)
- Result Entry Online Training for Professional and Academic Staff
Student Finance
- How To Guide - Run Manual Tuition Calculation (DOC 268KB)
- How To Guide - View Customer Accounts (DOC 170KB)
- How To Guide - View Loan Election History (DOC 104KB)
- How To Guide - View Term Fees (DOC 186KB)
- User Guide - Maintaining Student Groups (DOC 881KB)
Scholarships and Prizes
- SCMS User Guide - Scholarships and Grants (PDF 2.6MB - download Adobe Acrobat)
- SCMS User Guide - Prizes and Awards (PDF 1.9MB - download Adobe Acrobat)
- Scholarships Management Business Process Documentation (PDF 1.3MB - download Adobe Acrobat)
- Scholarships Management Guidelines (DOC 93KB)
Short Programs
- How To Guide - Short Programs Class Scheduling (DOC 1.2MB)
- User Guide - Short Programs Admissions and Enrolment (DOC 8MB)
- Flow chart overview of Short Programs (PDF 39KB download Adobe Acrobat)
- Short programs checklist for professional staff (DOC 33KB)
- Short program summary (DOC 36 KB)
Student Accounts
- User Guide - Extending Student Access to Services (DOC 586KB)
- Business Rules - Student Access to Services (DOC 173KB)
Student Placements