Project Quality System (PQS)
- Access the PQS
- About the PQS
- Request to add client details in Finance One General Debtors Client Master list
- Request to update client information
- PQS reporting
- User guides
Access the PQS
Access to the PQS is restricted to staff only. If you require access, please contact either the ISO Quality Officer. Please also advise us if there have been any staff changes in your area, for example - new Head of School, so that appropriate access can be provided. Your logon and password to the PQS are the same as those used for UniSAinfo.
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PQS link (staff access only)
About the PQS
The Project Quality System (PQS) was implemented in 1999. The University of South Australia is accredited under ISO9001 on the project management of the delivery of research and consultancy services. Policy and procedures are required to ensure the quality of project management and delivery. Research and Innovation Services is responsible for the monitoring and administration of the quality system and provides support to the business network teams in Divisions and Institutes and coordinates training of team members on the quality system.
An intranet proposal logging system, the PQS has been implemented to track all proposals generated by members of the University and to ensure that appropriate quality processes are followed. The embedding of the PQS is vital to ensure that all appropriate areas of the University are willing to implement the quality system, as well as ensuring that:
- the system achieves its intended purpose
- activities comply with documented requirements
- timely corrective action is taken when necessary
- there is control and consistency of documentation and standardisation of procedures.
In 2004, the PQS was expanded to adequately accommodate and assist in the management of transnational projects. The key benefits of this system include:
- the University is served by a system that clearly defines the relevant processes. This ensures best practice in the management of transnational activities
- the PQS database is used to capture client feedback which can then be used for analysis and improvement.
- ready identification of all projects and programs through the PQS
- management information readily available
- defined business rules ensure accountability through mandatory approvals
- risks are assessed and endorsed if high
- quality processes and steps are relevant and related to ISO guidelines and requirements.
Process flow charts
The following flow charts are in RTF file format.
Request to add client details in Finance One General Debtors Client Master list
A new Client/Industry Partner needs to be registered in Finance One and allocated a Debtors Code prior to being available for selection in the PQS. To set up a new Client/Industry Partner in the PQS, please complete this online form which will be forwarded to both Accounts Receivable in Finance and Clare Cobb in Research & Innovation Services. The Client/Industry Partners details should be available for selection in the PQS within 24 hours.
Request to update client information
If an existing client needs details updated in ResearchMaster and the PQS please fill in the online form. Please note that this form does not automatically update client information in the PQS. You must access the projects separately and update manually.
PQS reporting
The ISO Quality Officer is responsible for preparing reports for all relevant staff and requests are to be forwarded via email. A response to all requests will be made within 24 hours.
The method for reporting PQS data is via Impromptu reports. The Impromptu reports can be downloaded to Excel spreadsheets to enable the requester of the report to manipulate the data accordingly.
UniSAinfo Reporting
UniSAinfo Reporting is a web based management reporting environment designed to operate using Internet Explorer 5.5 or above. We are able to generate simple or complex information tailored to our local area, using data from individual corporate systems such as the Project Quality System (PQS) and others.
We have developed and published the following reports in this environment and have provided the user with the freedom to manipulate data for their own requirements. Please note: To view these reports you must have appropriate access to the Project Quality System (PQS). To gain access you need to contact the ISO Quality Officer. In your request you must state that you also require access to the online UniSAinfo reports.
Access these reports through UniSAinfo Reporting (opens in a new window)
- Client List (Last Proposal) - contains the latest proposal project details. Drills down to client contact information and to all projects who have had dealings with that client
- R&C Projects by BDM - Project ID, Project Title, Client Information, Start Date, End Date, Revenue Category, Status, Project Leader, Cost Centre Code, Organisation Code, Est. Project Value, Totals of Value, Business Development Manager
- R&C Outstanding Milestones - Project ID, Project Title, Client Name, Start Date, End Date, Status Code, Est. Project Value, Project Leader Name, Cost Centre Code, Milestone Description, Scheduled Completion Date, Organisation Code
- R&C Projects by Revenue Category and Income Totals and Instructions on how to use report R&C Projects by Revenue Category and Income Totals
- Transnational Projects by BDM - Project ID, Project Title, Client Name, Client Contact, Client Country, Start Date, End Date, Status Code, Actual Project Value, Totals of Actual Project Value, BDM Name, Program Code
- Transnational
Outstanding Milestones - Project ID, Project Title, Client Name,
Start Date, End Date, Project Milestone Description, Project
Milestone Comment, Project Milestone Scheduled Completion Date,
Program Milestone Description, Program Milestone Comment, Program
Milestone Scheduled Completion Date, Intake Milestone Description,
Intake Milestone Comment, Intake Milestone Scheduled Completion Date
User guides
The following PQS user guides are in RTF file format.
PQS User Guide for Research and
Consultancy Projects
PQS User Guide for Transnational
Projects