Policies and procedures
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POLICY NO: A - 48.6
DATE OF APPROVAL: November 2004
AMENDMENTS:
REFERENCE AUTHORITY: Director: Student and Academic Services
CROSS REFERENCES:
CONTENTS:
Preamble
Definitions
1. General principles
2. Responsibilities
3. Types of enrolment
4. Amendment to enrolment
5. Leave of absence
6. Withdrawal and cancellation of enrolment
7. Requirements specific to international students
APPENDIX: Internal transfer between programs
This policy outlines the responsibilities of the University of South Australia and students in meeting obligations and requirements for enrolling in courses and programs at the University.
The policy describes:
The policy also outlines specific provisions for international
students studying in Australia on a student visa as required by the
National Code of Practice for Registration Authorities and Providers
of Education and Training to Overseas Students 2007 (The National Code
2007), including the requirement to complete within the
duration of the program, extension to program duration, and transfer
between registered providers.
The Act
The Higher Education Support Act (HESA) 2003, and
Ministerial Guidelines
and Regulations issued under its authority.
Census date
The census date is the date within each study period by which a
student's enrolment must be finalised and applicable fees and charges
are incurred. It is the last day on which a student can withdraw from a
course and have it deleted from their academic record.
Commonwealth supported place
A Commonwealth supported place (CSP) is a higher education place for
which the Commonwealth makes a financial contribution under the Act.
Domestic undergraduate places at the University are generally
Commonwealth supported. Postgraduate coursework places can be offered on
a full fee-paying basis or as Commonwealth supported places.
Commonwealth supported student
A Commonwealth supported student is eligible for, and enrolled in, a
Commonwealth supported place. To be eligible for a Commonwealth
supported place, a student must be a domestic student as defined in this
policy, and in the case of holders of an Australian permanent visa and
New Zealand citizens, must be resident in Australia for the duration of their
studies. Commonwealth supported students do not pay tuition fees, but
instead are charged a student contribution amount towards the cost of
their program.
Confirmation of Enrolment
The Confirmation of Enrolment (CoE) is a form issued by the University
to international students studying in Australia on a student visa, for
student visa purposes.
Corequisite
A course which must be completed prior to, or studied concurrently with,
another course. Corequisites are listed on the course home page. See
also 'prerequisite'.
DEEWR
Department of Education, Employment and Workplace Relations
(Commonwealth)
DIAC
Department of Immigration and Citizenship (Commonwealth)
Domestic students
Consistent with the Act, domestic students are Australian citizens, New
Zealand citizens or holders of an Australian permanent visa.
Holders of an Australian permanent visa and New Zealand Citizens are
required to be resident in Australia for the duration of their studies
in order to be eligible for enrolment as a Commonwealth supported
student (see definition of Commonwealth supported student).
Equivalent Full-Time Student Load (EFTSL)
This is the measure used by the Department of Education, Employment and
Workplace Relations (DEEWR) under the Act to determine a student's
enrolled load. In accordance with DEEWR requirements, the University
sets a unit value for each of its courses. One 'EFTSL' is the amount of
student load determined by the University to be equal to full-time load
for one student for one year, and is expressed at the University as 36
units.
Enabling program
An enabling program (eg a foundation year) is defined under the Act as a
course of instruction that enables a person to subsequently undertake a
program leading to a higher education award. An enabling program cannot
be a higher education award program in and of itself.
Enrolled student
A student who has approved leave or load recorded on the student record
system against a program, or on a single course basis, at the census
date of at least one study period in an academic year.
Exempt student
As defined in the Act, exempt students are exempt from the payment of
student contribution amounts or tuition fees for specified courses.
Courses for which students are exempt are those:
Expected completion date
The date by which a student intends to finish their award. If a
student's circumstances change while studying, they can return to myEnrolment and change the date.
Expected duration
The duration of the program as registered with the Commonwealth Register
of Institutions and Courses for Overseas Students (CRICOS), and
specified on the student's Confirmation of Enrolment. For the
University's purposes, the expected duration will be based on the
calendar year.
Full-time load
The standard annual full-time load is 36 units or 1.0 EFTSL (Equivalent
Full-Time Student Load). A student undertaking at least 75% of a
full-time load for the academic year will be full-time for that year. A
student who is undertaking at least 75% of a full-time load, for either
the first half or second half of the year, will be full-time for that
half year.
Full-time student
In accordance with the Department of Education, Employment and Workplace
Relations, a full-time student is undertaking at least 75% of a
full-time load in an academic program. The normal annual full-time load
is 36 units.
HDR
Higher degree by research.
International student
A student who is studying in Australia on a temporary visa (including a
temporary protection visa), or studying overseas via online or distance
education (but not studying as part of a program offered with an
offshore partner).
myEnrolment
The online system used by onshore students to enrol in coursework
courses.
Package of programs
This is where a prerequisite program is combined with a principal program
of study. For example, students may need to undertake an English
language program and/or another prerequisite program to meet the entry
requirements for a principal program.
Pathway provider
A registered provider that delivers a prerequisite program which enables
the student to meet the University's entry requirements
Preliminary or qualifying program
A preliminary or qualifying program is defined in the Act as any higher
education award program that is an entry requirement for a subsequent
award program at the same level (where level refers to undergraduate or
postgraduate). Preliminary or qualifying programs include:
An honours program is not a preliminary or qualifying program for a postgraduate program because it is classified as an undergraduate program and is therefore considered to be at a different level for the purposes of this definition.
Prerequisite
A course or group of courses which must be completed with a
pass grade prior to commencement of the advanced or later year course.
Prerequisites are listed on the course home page. See also 'corequisite'.
Single course enrolment
Single course enrolment refers to either non-award enrolment or audit
enrolment, both of which are defined in this policy.
Student Learning Entitlement (SLE)
The amount of enrolled load a domestic student is entitled to undertake
as a Commonwealth supported student.
The Transition Act
The Higher Education Support (Transitional Provisions and Consequential
Amendments) Act 2003, and Ministerial Guidelines and Regulations issued
under its authority.
Transnational student
A transnational student is one who is studying a UniSA program in an
offshore location under a collaborative agreement with a partner
organisation, business or educational institution.
1.1 Every student undertaking a program of study at the University must be enrolled before commencing that program of study.
1.2 An enrolled student remains enrolled until:
1.3 The University will not enrol Australian citizens in transnational (offshore) programs.
1.4 Students who have received an offer to study in a program which requires student registration with a registration board are not permitted to enrol in the program until they have obtained current student registration with the relevant board. Where annual registration is required, students must re-register within the timeline required by the relevant board. Non-compliance with these requirements will result in the student's enrolment in the program being cancelled (see clause 6.6. below).
1.5 The internal transfer of students between programs will be in accordance with the University's entry requirements as specified in policy A-18: Selection and Entry to Programs and the Academic Regulations for Higher Degrees by Research for higher degree by research students.
1.6 Each course taught at the University has three critical dates attached to it (a census date, withdraw date and withdraw-fail date - see Definitions and clause 6.2). Critical dates that fall on a public holiday or weekend will remain in effect and will not be altered to a different date. Online transactions completed on those days (withdrawals and/or payments) will take effect from the actual date on which they were made. All critical dates are published by the University and are available on the Key dates and timetables page.
1.7 Students are entitled to apply for leave of absence from their program for specified periods, in accordance with conditions set out in clause 5 of this policy. Higher degree by research students are entitled to apply for leave of absence in accordance with the Academic Regulations for Higher Degrees by Research.
1.8 Commonwealth supported students admitted to a program are not eligible to receive Commonwealth support for courses that do not contribute to their program requirements, but may enrol as non-award students for such courses. Commonwealth supported students who enrol in a course in addition to their program requirements without applying to do so as non-award students will have Commonwealth support reversed for that course and will have their enrolment amended to non-award and be charged the non-award tuition fee.
1.9 All Commonwealth supported students are allocated a Student Learning Entitlement (SLE) to the value of 7 EFTSL. This entitles a student to seven years of equivalent full-time study load (EFTSL) as a Commonwealth supported student. Commonwealth supported students will consume Student Learning Entitlement (SLE) equal to the EFTSL value of the courses that they are enrolled in at the census date of each study period.
1.10 Tuition fee-paying domestic and international students who are admitted to a program of the University may enrol in courses in addition to their program requirements. In these instances the enrolment will be part of the student's program enrolment (not a non-award enrolment) and the student will be charged the pro-rata program tuition fee for the course, not the non-award fee.
1.11 A student who is precluded from a program will not be permitted to enrol as a non-award student in a course that forms part of that program.
1.12 Once an award student has passed a course, regardless of their final grade, they are not permitted to re-enrol in the same (or equivalent replacement) course as part of that award program. Students who enrol in the same course twice (having passed the first attempt) will have that course enrolment cancelled and be refunded any fees or charges incurred for that course.
1.13 Students who fail to pay their fees and charges by the due date may have their enrolment in future study periods cancelled. In accordance with University of South Australia Statute 6, a student will not be permitted to re-enrol in the following academic year, be issued with a Confirmation of Enrolment, obtain an academic transcript, or graduate until all outstanding fees and charges from the current year are repaid.
1.14 The provision of any forged or false documents, statements or claims in support of any claim in relation to a student's enrolment in a course or program of study at the University of South Australia is serious academic misconduct which can result in suspension or expulsion from the University. It is also a criminal offence
1.15 All types of enrolment will be managed in accordance with clause 3 below.
2.1.1 To ensure that clear and accurate information, specifying the requirements for every program, is available to every student.
2.1.2 In the case of international students, to identify the program in which the student is to be enrolled and any conditions on his or her enrolment, via a written agreement.
2.1.3 To provide an accessible online enrolment and student record system that enables students to enrol in courses, amend their enrolment and provide and amend student personal information, within the specified timelines set out in the University's academic calendar.
2.1.4 To ensure that every student signs (electronically or on paper) the student declaration. (See clause 2.2.2 below)
2.1.5 To provide an alternate method of enrolment and student personal information collection and amendment for those students who cannot access electronic resources.
2.1.6 To enrol transnational students, higher degree by research students and students without access to online services into the student record system, following completion of paper enrolment forms (for coursework students) or automatically for higher degree by research students.
2.1.7 To correct any enrolment or student record errors made by the University, and ensure that, where possible, a student is not disadvantaged by such an error.
2.2.1 In the case of domestic and international students admitted to a coursework program, to enrol online. If a student is unable to access electronic resources, they must register with Campus Central and the University will ensure that they can enrol using a paper enrolment form and are provided with information equivalent to that available online.
2.2.2 To sign the student declaration whereby a student acknowledges their responsibilities in managing their enrolment and the University's role in protecting student information. Specifically, the student declaration includes the requirement for students to:
2.2.3 To successfully complete within the expected completion date/duration of the program.
2.2.4 In the case of international students studying in Australia on a student visa, to ensure that they do not enrol in more than 25 percent of their total program by distance and/or online mode of study, in accordance with The National Code 2007.
2.2.5 In the case of students wishing to enrol in a program which requires student registration with a registration board, to understand and fully comply with all the requirements of the relevant registration board. Non-compliance with these requirements will result in the student's enrolment in the program being cancelled (see clauses 1.4, 6.5 and 6.6).
2.2.6 To provide accurate and complete information to the University during the application and enrolment process.
2.2.7 To update student personal information as and when it changes, including any change of address. International students should note that this is a visa requirement.
2.2.8 To correct
any enrolment or student record errors within 14 days of the issuance of the
relevant notice eg Commonwealth Assistance Notice or Confirmation of Enrolment
and Liability notice.
3.1 Students may enrol in courses at the University:
The various types of enrolment at the University are outlined below.
3.2.1 Non-award enrolment is a type of single course enrolment where students enrol in one or more courses, but completion of the course does not count towards a program.
3.2.2 Assessment tasks must be completed and results for courses undertaken on a non-award basis will be recorded on the student record system and the student's transcript.
3.2.3 Non-award students:
3.2.4 Non-award enrolment will be subject to the approval of the relevant Course Coordinator.
3.2.5 Courses undertaken on a non-award basis will not normally advantage an applicant in selection for admission to a program, but may be approved as credit towards the requirements of a program, at the discretion of the Program Director.
3.3.1 Audit enrolment is a type of single course enrolment in which attendance in a course is for information only. Audit students may attend lectures, but attendance at tutorials and practical sessions will be subject to the permission of the Course Coordinator. Completion of the course does not count towards a program.
3.3.2 Audit students do not complete assessment tasks and will have a grade of 'AU' recorded on the student record system and the student's transcript.
3.3.3 Audit students:
3.3.4 Audit enrolment cannot be used to gain credit towards future enrolment in an award program.
3.4.1 Incoming cross-institutional enrolment means enrolment by a student in one or more UniSA courses that will be credited to their program at another registered provider (the 'home provider'), as agreed to by the University and the home provider. The University bears the cost of providing the course, and charges student contribution amounts or tuition fees. Incoming cross-Institutional enrolments are included in the University's load calculations and reporting.
3.4.2 All incoming cross-institutional enrolments must contribute to the requirements of a student's program at the home provider, and must be authorised by both the home provider and the University.
3.4.3 For courses which require clinical or field placements, the Course Coordinator must confirm that a placement will be available for the student before approving an application to enrol in the course. Where the program has student registration requirements, students applying to enrol in these courses will be required to provide evidence of current student registration with the relevant registration board in South Australia.
3.4.4 Applications for incoming cross-institutional enrolment must be made on the appropriate form and lodged with Campus Central no later than two weeks prior to the commencement of teaching for the relevant study period. Late applications will be subject to approval by the relevant Course Coordinator.
3.4.5 Incoming cross-institutional students will be enrolled onto the student record system by University staff.
3.4.6 Outgoing cross-institutional enrolment means enrolment by a University of South Australia student in one or more courses at another registered provider (the 'host provider') that will be credited to their program at the University, as agreed to by the University and the host provider. Outgoing cross-institutional enrolments are recorded and reported by the host provider.
3.4.7 Outgoing cross-institutional students seeking to enrol at another registered provider must have their application approved first by their Program Director, and then subsequently by the host provider. Following completion of their studies at the host provider, the student must apply for credit towards the University of South Australia program in which they are enrolled. Credit for cross-institutional study will not be graded and therefore does not contribute towards the calculation of a student's grade point average (GPA).
3.4.8 A student's status at their home provider will determine their status at the host provider. That is, students who are Commonwealth supported at their home provider will be Commonwealth supported at the University of South Australia. Similarly, fee-paying students at their home provider will be charged the relevant tuition fee for the cross-institutional course at the University of South Australia. Where a domestic undergraduate student is fee-paying at their home provider but fee-paying places for domestic undergraduate students are not available at the University of South Australia, the student will be enrolled either as a Commonwealth supported student (if they are eligible and they consent) or they will be enrolled as a non-award student.
3.4.9 A student can only be enrolled as a Commonwealth
supported student for a cross-institutional course if the student's home
and host provider are both universities. Where this is not the
case, the student will be either enrolled as a non-award student, or as
defined by a contract between the two registered providers.
3.4.10 International students wishing to enrol on a cross-institutional basis must ensure that any relevant visa requirements are met.
3.4.11 International students must be enrolled in at least one internal course in every study period at the University before enrolling in any cross-institutional study with another registered provider.
3.5.1 Exchange enrolments are reciprocal arrangements which enable students from the University of South Australia and from an overseas registered provider to exchange places for a short period of study (usually one study period) while continuing to pay fees at their home provider. Incoming and outgoing exchange students do not pay tuition at the provider they are visiting. Arrangements for exchange enrolments will be in accordance with the University policy A-36: Student mobility.
3.6.1 Study abroad enrolments are individual arrangements to study at an overseas institution for one or more periods of study, without a reciprocal exchange.
3.6.2 Incoming study abroad students are international students who choose to study at the University of South Australia while enrolled in an award program at an overseas institution. These students are charged international tuition fees by the University of South Australia.
3.6.3 Outgoing study abroad students are enrolled University of South Australia students who undertake a short-term enrolment at an overseas institution that is not part of an exchange program. Outgoing study abroad students are charged fees by the institution they are visiting and not by the University of South Australia for the equivalent period.
3.6.4 Incoming and outgoing study abroad students must be enrolled in a minimum of 13.5 units in either Study Period 2 or Study Period 5 (ie per half year). The maximum number of units allowed in either Study Period 2 or Study Period 5 (ie per half year) is 18 units, with a maximum of 36 units per academic year.
3.7.1 In accordance with the Act, student load calculation will not include courses consisting wholly of Work Experience in Industry (WEI). Clauses 3.7.2 - 3.7.4 below set out the considerations which apply in determining whether a course is a WEI course.
3.7.2 Courses that involve industry components in which the University directs learning and performance are not deemed to be WEI courses. Students will consume SLE (if they are Commonwealth supported), and will be charged tuition fees or a student contribution amount for such courses. The University is deemed to be directing learning if all of the following are performed by University staff or persons engaged on behalf of the University:
3.7.3 Courses that involve industry components, in which learning and performance are supported but not directed by the University, are deemed to be supported WEI courses. Students will not consume SLE for such courses; however students may be charged tuition fees or a student contribution amount. Courses are deemed to be supported WEI courses if not all of the functions listed in clause 3.7.2 above are performed by University staff, or persons engaged on behalf of the University, but all of the following are performed by University staff, or persons engaged on behalf of the University:
3.7.4 Courses that involve industry components, in which learning and performance are neither supported nor directed by the University, are deemed to be unsupported WEI courses (ie University staff, or persons engaged on behalf of the University do not perform all of the functions listed in clauses 3.7.2 or 3.7.3). Students will not consume SLE for such courses, nor will enrolments in such courses be included in calculating student load for Commonwealth Grant Scheme purposes. As such, students in these courses will not be charged tuition fees or a student contribution amount.
3.8.1 A combined higher education/VET program is one in which a student is enrolled, either sequentially or concurrently, in courses that are accredited as part of a program leading to a higher education award, and courses that are accredited as part of a program leading to a VET award.
3.8.2 Students enrolled in courses accredited as part of a program leading to a higher education award in a combined higher education/VET program are considered students of the University, and are subject to the University's policies, statutes and by-laws governing that enrolment.
3.8.3 Students enrolled in courses accredited as part of a program leading to a VET award in a combined higher education/VET program are considered students of the VET provider, and are subject to the policies, statutes and by-laws governing that enrolment.
3.8.4 A student is not eligible to be Commonwealth supported, and is not eligible for FEE-HELP, while undertaking a course that is accredited as part of a program leading to a VET award, even if enrolled in a combined higher education/VET program.
3.9.1 Research enrolment refers to student enrolment in a higher degree by research program, including PhD, Masters by Research and Professional Doctorate programs that contain more than 66% research.
3.9.2 Higher degree by research students will be enrolled onto the student record system by staff in the Graduate Studies office.
4.1 Enrolments must be finalised by the census date for each study period, other than for students in a bridging program for overseas professionals. Students will be liable for the full tuition fee or student contribution amount (and any subsequent fees or charges) based on their enrolment load at the census date for each study period.
4.2 Amendment to enrolment after the census date will only be allowed in the following circumstances:
4.3 Students cannot add a course to their enrolment for a study period beyond the Add Deadline (one per study period) without the written approval of the Course Coordinator on the relevant form.
5.1 The following clauses do not relate to higher degree by research students (HDR). The procedures for applications for leave of absence for HDR students will be in accordance with the Academic Regulations for Higher Degrees by Research.
5.2 International and domestic students have the same entitlement to leave of absence; however, student visa conditions determined by the Department of Immigration and Citizenship may restrict the ability of international students, to take advantage of the University's leave of absence provisions. Requirements specific to international students are outlined in clause 7 below.
5.3 A student who is enrolled in a program at the University and has attempted all the assessment components of at least one course may apply for leave of absence for up to 12 months from that program. For international students this will be subject to the requirements of their visa (see clause 7 below).
5.4 A student who is enrolled in a program which requires student registration with a registration board must maintain their registration with the relevant board while they are on leave of absence from the program. Non-compliance with this requirement will result in the student's enrolment in the program being cancelled (see clause 6.6).
5.5 Students on leave will continue to have access to University services such as student email and the Library as appropriate, and will be subject to the University's policies, statutes and by-laws governing that access.
5.6 Applications for leave of absence in a study period must be lodged before the withdrawal date for that study period (see clause 6). The end of the period of leave of absence must coincide with the end of a study period.
5.7 An application for an initial leave of absence of up to 12 months is to be made on the appropriate form and lodged with Campus Central for approval. Campus Central will notify the student of any known possible adverse consequences. Students will be notified of approved leave via the student portal and in writing.
5.8 In special circumstances and only as approved by the Program Director, leave of absence may be granted for:
6.1.1 Domestic students who withdraw on or before the census date do not incur tuition fees or student contribution amounts for that course. International and transnational students may incur fees for withdrawals, as set out in their letter of offer.
6.2.1 The Withdraw date (which is after the census date) is the last day on which a student can withdraw from a course and have it recorded as 'withdrawn' (W) on their academic record. The full cost of tuition fees and student contribution amounts is charged for all withdrawals made after the census date, including up to and after the withdraw date. A 'W' notation does not contribute towards the calculation of a student's grade point average (GPA).
6.2.2 The Withdraw-fail date (which is after the withdraw date) is the last day on which a student can withdraw from a course and have it recorded as 'withdraw-fail' (WF) on their academic record. Withdrawals made after the nominated withdraw-fail date are recorded as fail grades on the academic record and give no indication that the student withdrew rather than failed their assessment. The full cost of tuition fees and student contribution amounts is charged for all withdrawals made after the census date, including up to and after the withdraw-fail date. A 'WF' notation contributes a grade point of 1.5 towards the calculation of a student's grade point average (GPA).
6.3 Students who fail to enrol in a course by the census date and subsequently fail to correct their enrolment record within 14 days of the issuing of a Commonwealth Assistance Notice (for Commonwealth supported or assisted students) or an Enrolment Confirmation and Liability Notice (for all other students) will not have a result recorded against that course despite any attempt at assessment. Students wishing to undertake the course and have a grade recorded will be required to enrol in that course in a future study period.
6.4.1 A commencing student must enrol in and receive a grade (including WF, but not a W) for at least one course required for that program within their first study period, or have leave approved under the special provisions of clause 5.7 of this policy. A commencing student who fails to enrol, or withdraws without penalty, or who fails to have leave approved, is deemed to have withdrawn from that program.
6.4.2 Continuing students who have neither enrolment load at any census date within two successive academic years, nor leave approved for any period of study within the same academic years, will be deemed to have withdrawn from that program.
6.4.3 A student who is deemed to have withdrawn from their program has discontinued their enrolment under the Act.
6.4.4 A student has also discontinued their enrolment if they have completed a program, unless that program is an enabling program, or a preliminary or qualifying program.
6.4.5 A student who takes leave of absence or an extension of leave of absence without approval from the Program Director, or who actively terminates their program/s of study, is deemed by the University to have withdrawn from their studies, and therefore to have discontinued their enrolment under the Act.
6.4.6 A student who is deemed to have withdrawn from their program, and therefore to have discontinued their enrolment under the Act will have their student record annotated accordingly. The student will be required to re-apply for admission if they subsequently wish to resume study.
6.4.7 In special circumstances, and only as approved by the relevant Division Manager:
6.4.8 Where appropriate, the University will advise students choosing to withdraw from a program that they will also be deemed to have discontinued their enrolment under the Act. The consequences of discontinuing their enrolment will also be explained.
6.5 Where a student withdraws, or is deemed to have withdrawn, from a program which requires student registration with a registration board, both the student and the University are required to independently notify the relevant registration board of the discontinuation of enrolment.
6.6.1 Students enrolling in a program which requires student registration with a registration board must fully comply with all the requirements of the relevant registration board. Non-compliance will result in the student's enrolment in the program being cancelled.
6.6.2 A student may appeal the University's decision to cancel their enrolment in the program, provided that the registration process has commenced, and the board has confirmed that the registration is likely to be successful. The appeal should be made in writing to the Division Manager within five working days from the date specified in the letter notifying the student of the cancellation of their enrolment. The letter should outline the extenuating circumstances which prevented the student from being aware of the registration board requirements.
6.6.3 Where an appeal against the University's decision to cancel a student's enrolment is successful, the student will only be re-instated after the registration board has confirmed that the student's registration has been achieved.
6.6.4 Where an appeal against the University's decision to cancel a student's enrolment is not successful, or despite a successful appeal, student registration with the registration board is not achieved, the student will need to re-apply through SATAC for admission into the program in the following year.
7.1 The following clauses only apply to international students studying in Australia on a student visa, in accordance with the National Code 2007.
7.2.1 International students are required to complete their study within the expected duration of the program, as specified their Confirmation of Enrolment (CoE). International students studying in Australia on a student visa are encouraged to maintain a full-time study load (ie 36 units or 1.0 EFTSL).
7.2.2 International students may enrol in online and/or distance modes of study; however the online and/or distance component may not exceed 25% of the student's total program.
7.2.3 International students must be enrolled in at least one course which requires attendance at a university campus in each study period.
7.2.4 Where an international student has only one course remaining to complete their program, and that course is available by distance or online mode of study, the student may choose to return to their home country and complete the final course by distance or online study. Where this occurs, the University will cancel the CoE, which in turn cancels the student visa.
7.3.1 An extension to the duration of an international student's program, as specified on the student's CoE, must be approved by the Program Director and will only be considered on the grounds of:
7.3.2 Where an extension to the duration of a student's program has been granted under clause 7.3.1 above, a record of the variation and the reasons for the variation will be recorded on the student's file.
7.3.3 Where an extension to the duration of a student's program has been granted, the University will issue a new CoE and notify Department of Immigration and Citizenship (DIAC) of the approved variation.
7.3.4 Where a student does not complete within the duration of the student's program as specified on the CoE, and an extension has not been approved, the University will not issue a new CoE and the student's visa will not be extended by the Department of Immigration and Citizenship (DIAC). The student will be required to return home to complete the program or apply to DIAC for a visa renewal.
7.4.1 In accordance with The National Code 2007, international students are not permitted to transfer between providers prior to completing six months of their principal program of study except where:
7.4.2 Grounds for transfer
7.4.3 Grounds for refusal
a. A request for transfer will be refused and a letter of release will not be granted to a student where:
7.4.4 Lodgement of request
7.4.5 Request approved
7.4.6 Request refused
A copy of this advice will be retained on the student file.
7.4.7 Appeals
Details of how to contact these and other external avenues can be found in the University's policy C-17: Student Grievances Resolution
7.5.1 In accordance with The National Code 2007, international students are not permitted to take leave of absence except on the grounds of 'compassionate or compelling circumstances' (ie circumstances that are beyond the control of the student and have an impact upon the student's academic progress or wellbeing, as supported by documentary evidence.
7.5.2 Examples of compassionate or compelling circumstances include, but are not limited to:
7.5.3. International students studying in Australia on a student visa wishing to take a leave of absence must complete a Leave of Absence form. The form must be signed by the student, the Program Director and the International Student Advisor and lodged with Campus Central along with supporting documentation.
7.5.4 A leave of absence may affect an international student's visa status, eg a student may be required to leave Australia during the leave of absence. International students seeking leave of absence are advised to contact the Learning and Teaching Unit in the first instance to ascertain any student visa implications.
1. The internal transfer of students between programs will be in accordance with the University policy on Selection and Entry to Programs.
2. Applications for internal transfer will be allowed only if:
3. The tuition fees or student contribution amounts payable by an internal transfer student for the new program will be charged at the rate applicable for other applicants commencing that program in that academic year.
4. Where internal transfer is not available, students wishing to transfer programs will be required to apply through the designated application method (direct entry or through the South Australian Tertiary Admissions Centre).
