PC Supplier checklist
- Introduction
- PC Supplier check list for Desktop and Notebook/Tablet systems
- PC Supplier check list for Server systems
Introduction
This web page is for UniSA Designated PC Suppliers to use as a guide when preparing computer equipment quotations for UniSA staff members.
PC Supplier check list for Desktop and Notebook/Tablet systems
When preparing a desktop or notebook/tablet system quotation, suppliers must:
- Ensure the quotation and the University order includes as a minimum a 3 year on-site warranty for desktop systems and a 3 year return to vender warranty for notebook/tablet systems.
- Ensure that the equipment is a "Standard System Bundle" or approved
model.
http://www.unisa.edu.au/ists/Staff/Purchasing/Hardware/desktop.asp
http://www.unisa.edu.au/ists/Staff/Purchasing/Hardware/notebook.asp - Include all mandatory services in the quotation. (eg electrical testing and tagging, asset and warranty labelling, network registration, delivery etc.)
- Provide a quotation that is valid for 30 days.
When processing a purchase order, suppliers must:
- Obtain end user information.
- Check end user location.
- Check delivery address.
- Use ORG2 code to generate the default workstation name.
- Sight a software license for any software that is not provided by the supplier or as part of the UniSA SOE.
- Report any non compliance of system specification to person placing order and if requested to proceed report to ISTS.
Prior to delivery, suppliers must:
- Install the UniSA SOE using the current image supplied by the Universirty. SOE version and software application version summary is available in the "UniSA SOE Software Versions" document.
- Check that the desktop/notebook/tablet system network name is correctly entered. (Org2 code plus Blue Plate number)
- Ensure "Blue Plates" (asset tags) are secured to the equipment
as per the document "Placement
of UniSA Labels".
Note: Blue plates are only required for equipment plugged into the network requiring an IP. (eg blue plate for the PC but not needed for the monitor) - Ensure warranty labelling is placed on equipment as per the document "Placement of UniSA Labels". Warranty labels must include Supplier Name, Serial Number and Warranty Expiry Date.
- Affix any additional labelling required for leased equipment.
- Ensure all equipment and electrical cables are electrically tested and tagged.
- Request an IP address from the university. To do this follow the
instructions:
http://www.unisa.edu.au/ists/Staff/Purchasing/Software/obtainIP.asp
Please allow at least two working days for an IP request to be processed prior to delivery. - Ensure OEM Windows licence and installation disks are included with delivery. The supply of an OEM Windows operating system licence and installation disks are a mandatory requirement. Supply of an OEM Windows licence is a mandatory requirement of our licensing conditions.
When delivering equipment, suppliers must:
- Equipment for delivery must include labelling showing:
- Purchaser's name
- Delivery address
- Purchase Order Number
- Blue Plate number
- End user's name
At delivery, suppliers must:
- Delivery equipment to a secure location.
- Goods are to be signed for by the designated UniSA staff member.
- Perform Setup Testing if requested by purchaser.
PC Supplier check list for Server systems
When preparing a server system quotation, suppliers must:
- Ensure the quotation and the University order includes as a minimum a 3 year on-site warranty.
- Ensure that the equipment is a "Standard System Bundle" or approved
model.
http://www.unisa.edu.au/ists/Staff/Purchasing/Hardware/server.asp - Include all mandatory services in the quotation. (eg electrical testing/tagging, asset and warranty labelling, IP registration, delivery etc.)
- Provide a quotation that is valid for 30 days.
When processing a purchase order, suppliers must:
- Obtain and include end-user information on purchase order.
- Check end user location.
- Check delivery address.
- Use ORG2 code to generate the default server name.
- Sight a UniSA "Software Licence Application Form" or UniSA "Licence Certificate" for a Microsoft Windows Server operating system.
- Report any non compliance of system specification to person placing order and if requested to proceed report to ISTS.
Prior to delivery, suppliers must:
- Ensure "Blue Plates" (asset tags) are secured to the equipment
as per the document "Placement
of UniSA Labels".
Note: Blue plates are only required for equipment plugged into the network requiring an IP. (eg blue plate for the PC but not needed for the monitor) - Ensure warranty labelling is placed on equipment as per the document "Placement of UniSA Labels". Warranty labels must include Supplier Name, Serial Number and Warranty Expiry Date.
- Affix any additional labelling required for leased equipment.
- Ensure all equipment and electrical cables are electrically tested and tagged.
- Request an IP address from the university. To do this follow the
instructions
http://www.unisa.edu.au/ists/Staff/Purchasing/Software/obtainIP.asp
Please allow at least two working days for an IP request to be processed prior to delivery.
When delivering equipment, suppliers must:
- Equipment for delivery must include labelling showing:
- Purchaser's name
- Delivery address
- Purchase Order Number
- Blue Plate number
- End user's name
At delivery, suppliers must:
- Delivery equipment to a secure location.
- Goods are to be signed for by the designated UniSA staff member.
- Perform any on site installation tasks as requested by purchaser.