Ordering procedure
Introduction
Authorised staff should obtain quotations and place orders online for computer hardware and services where the supplier provides an online purchasing portal. Staff must purchase approved makes and models from a Designated PC Supplier assigned by hardware category. Staff should normally only purchase a "Standard System Bundle" which ensures the University receives maximum product discount and promotes standardisation of hardware across the University.
Staff requiring access to a Designated PC Supplier's purchasing portal should contact the IT Help Desk stating the type of access required:
- Quotation; or
- Purchaser (only authorised UniSA staff will be given "Purchaser" access).
Purchase Procedures
Online Procedures
Staff purchasing equipment online should ensure they have the relevant approval from the Cost Centre Manager (or delegate) for the expenditure. No FS2 or purchase orders are necessary.
Manual Procedures
Where a written quotation has been provided by a Designated PC Supplier you should submit the quotation and completed FS2 Requisition to your Cost Centre Manager for approval. Raise a Purchase Order and send it to the appropriate supplier.
FS2 Requisition and Purchase Order must include the following information:
- quantity
- equipment description
- end user name
- end user location
- delivery address
- Org2 code (necessary to generate the default workstation name)
Staff wishing to purchase IT equipment should consult their local IT support staff before placing an order.
Desktop PC Systems
Authorised staff are able to purchase "Standard Desktop Systems Bundles" from UniSA Designated PC Suppliers. Purchase of "Standard Desktop System Bundles" ensures the University receives maximum product discount.
Quotations and purchasing for desktop systems can only be made online by authorised UniSA staff via the relevant supplier purchasing portal.
Other approved models are available for purchase from UniSA Designated PC Suppliers where there is a particular requirement. Quotations and purchases of other approved models can only be obtained from local IT support staff who are contactable via the IT Help Desk.
Further information is available from the the "Desktop PC Systems" page.
Notebook & Tablet Systems
Authorised staff are able to purchase "Standard Notebook & Tablet Systems Bundles" from UniSA Designated PC Suppliers. Purchase of "Standard Notebook & Tablet System Bundles" ensures the University receives maximum product discount.
Quotations and purchasing for notebook and tablet systems can only be made by authorised UniSA staff. Quotations and purchasing should be performed online where a supplier has a purchasing portal available, alternatively suppliers will provide a monthly published quotation that authorised staff can place purchase orders against.
Other approved models are available for purchase from UniSA Designated PC Suppliers where there is a particular requirement. Quotations and purchases of other approved models can only be obtained from local IT support staff who are contactable via the IT Help Desk.
Further information is available from the the "Notebook & Tablet Systems" page.
Server Systems
Authorised staff are able to purchase "Standard Server Systems Bundles" from UniSA Designated PC Suppliers. Purchase of "Standard Server System Bundles" ensures the University receives maximum product discount.
Quotations and purchasing for server systems can be made by authorised UniSA staff via the relevant supplier purchasing portal. Quotations and purchasing should be performed online where a supplier has available an appropriate "Standard Server Systems Bundle". Where this is not practical alternative server system quotations can be obtained from each supplier and purchase orders can be placed.
Other approved models are available for purchase from UniSA Designated PC Suppliers where there is a particular requirement. Quotations and purchases of other approved models can only be obtained by authorised local IT support staff.
Further information is available from the the "Server Systems" page.