Computer System Purchase Exemption Procedures
Introduction
If there are any circumstances that the Designated PC Suppliers can not provide the required computer system or systems, prior permission to purchase from an alternative source must be obtained from the Director of ISTS or authorised delegate. Purchasing computer systems from an alternative source without prior permission will result in the computer systems not being able to participate on the University network.
Staff wishing to purchase outside the Designated PC Supplier arrangements should consult with their local IT support staff before making an exemption request.
Exemption Procedure
To purchase computer equipment from a non approved supplier you need to send an e-mail to the IT Help Desk or to an authorised delegate and include the following information:
- Supplier name
- Equipment make
- Equipment model
- Quantity
- Purpose of equipment
- Reason why equipment cannot be sourced from a Designated PC Supplier
- Is an operating system included with the system and what is it (please not that this is a Microsoft licensing requirement)?
- Will the alternative supplier electrically test and tag the equipment, if not how will this be performed?
Your request for exemption will be assessed and you will be notified whether or not your purchase exemption is approved.
If the purchase exemption is approved the person authorising the exemption will:
- Forward the original request to pc-ip@unisa.edu.au stating that the purchase exemption is approved and include the end user who will use the equipment.
- Notify the relevant local IT support staff of the purchase exemption.
When the equipment arrives:
- ISTS will mail a Blue Plate label to the local IT support staff and inform the end-user that the local IT support officer needs to get information from the device when it arrives so it will work on our network.
- Local IT support staff will fix the Blue Plate to the equipment when it arrives and apply via email to PC-IP using the information required in “Applying for a Blue Plate” but also include the Blue Plate number in the request.
- ISTS will register the equipment for network access.
Authorised Delegates
Beside the Director: ISTS, the following staff are authorised to approve purchase exemptions.
All UniSA PC purchase exemptions
Deputy Director, Information Strategy and
Technology Services:
Stephen Stone
School of Computer and Information Science
purchase exemptions
Head of School, School of Computer and Information Science:
Andy Koronois