Room bookings: Bradley Forum and Kerry Packer Civic Gallery
Please read the information below relating to the use of the Bradley Forum and Kerry Packer Civic Gallery.
If you have any queries, please contact Louise Carnell at the Hawke
Centre on 08 8302 0371 or
louise.carnell@unisa.edu.au.
- Bradley Forum booking form
- Bradley Forum usage
- Kerry Packer Civic Gallery booking form
- Kerry Packer Civic Gallery usage
- Internal UniSA activities - priority usage policy for Bradley Forum
- Bradley Forum booking requirements
- Kerry Packer Civic Gallery booking requirements
- Forms to complete
- Function displays within Gallery
- Audiovisual equipment available
- Catering
- Emergency evacuation
- Access and security
- Room capacities
1. Bradley Forum booking form
2. Bradley Forum usage
The Bradley Forum space is managed by The Hawke Centre, and is intended for high profile UniSA and community or business linked events, for Chancellery and MDU corporate functions, or activities associated with the Hawke Centre and Kerry Packer Civic Gallery program, that involve over 50 people.
Please note that from 2011, owing to over demand, this room is no longer available for internal meetings, training sessions or forums unless they can be scheduled to finish by 2pm. Alternative campus accommodation should be sought for these purposes.
If your event is a farewell function, a special induction function, high profile launch or involves the external business or general community please proceed to booking.
Please describe the event and explain the EXTERNAL value of this event to UniSA.
3. Kerry Packer Civic Gallery booking form
4. Kerry Packer Civic Gallery usage
The KPCG is provided courtesy of the Hawke Centre for events and exhibitions that link the University to the wider community, and for groups whose not-for-profit work directly benefits the community at large. We are pleased that you have identified it as suitable for your purpose.
The Gallery is an ideal venue for gatherings of up to 200 people, such as cocktail receptions, book launches etc. Available space depends on the current exhibition. We are unable to accommodate large conference catering due to the size and available space for serving points.
Booking confirmation is at the discretion of the Hawke Centre's Director. The Kerry Packer Civic Gallery is NOT available for external conference bookings lasting several days. Any conference events planned for this space MUST have a UniSA partner who takes responsibility for on-site liaison.
A key condition of use is that our support of your activity in making this space available is clearly acknowledged - in printed and e-material about your event or exhibition, in any commercial advertising, and in the spoken acknowledgements made when hosting functions in the area.
Please consult Louise Carnell on the exact forms of acknowledgment that will be necessary in the case of your booking and ensure that all instructions are followed. You may also be asked to add to your invitation list senior representatives of UniSA and Louise will also be able to clarify this requirement.
We hope you will enjoy this beautiful, stylish, endowed space which has been developed, and is maintained by the Hawke Centre for worthy uses, and the enjoyment of a wide group of visitors.
5. Internal University activities - priority usage policy for Bradley Forum
The Bradley Forum has been designed to foster community, international and business engagement with the University of South Australia and priority is given to activities that can demonstrate external links and benefits.
While bookings will be accepted for UniSA internal meetings, training sessions or forums that finish by 2pm, there is a chance that you may be asked to find alternative accommodation in the event that the Bradley Forum is required for a significant community, international or business event.
You will be given a minimum of 3 weeks notice, when possible, should this situation ever arise.
6. Bradley Forum booking requirements
Forms to complete
Following confirmation from the Hawke Centre that your event has been booked, you will receive an email from Facilities Management Unit with details of what forms they require from you. Forms must be completed and returned no later than 2 weeks prior to your event.
- Room set up via online Customer Service Request (CSR). Organise your room set up via this form eg theatre style/round tables, registration/catering tables for the foyer. Please give as much detail as possible regarding numbers/room format as well as time/date for set up and time/date for pack down of the room.
- For functions over 50 people or where alcohol is being served, you must complete form CS53 and return to FMU.
- If alcohol is to be served at your event, you must organise a separate 'limited liquor licence' once you have received the approved CS53 form. Refer to Facilities Management Unit web site for details.
Audiovisual equipment available
A lectern is available in the Bradley Forum with access to data projection/video/DVD etc. Please DO NOT move lectern from its position. If another location is required, or if you require a/v assistance or wish to use the multi-screen setup, you must log your request via email: av-itu-events@unisa.edu.au. Facilities Management Unit will liaise with all external clients regarding their audiovisual requirements.
Catering
If you have catering at your event, the Bradley Forum kitchen is directly opposite the Forum. The Council Room kitchen (at the far end of level 5) is NOT available for Bradley Forum events unless prior arrangements have been made.
No catering supplies are available in the Bradley Forum. It is your responsibly to provide all glasses/water jugs/tablecloths etc. Please ensure ALL equipment and supplies are collected immediately after your event or by 9am the following morning - AT THE LATEST.
Any left-over food and drink must be removed or disposed of immediately after your event.
If catering is provided for an all-day or multi-day event, please ensure all dirty crockery and remains of catering etc is removed immediately after the appropriate break. Other events are held in rooms in the vicinity of the Bradley Forum and therefore a clean and tidy foyer is necessary throughout the day.
Emergency evacuation
Please ensure organisers/presenters are made aware of the emergency evacuation procedures for the Hawke Building. On hearing the fire alarm the building must be evacuated immediately via the fire exits on level 5. These are located opposite the Bradley Forum foyer at the end of the corridors where the toilets are found. DO NOT use the lifts or central stairway in an emergency evacuation.
7. Kerry Packer Civic Gallery booking requirements
Forms to complete
Following confirmation from the Hawke Centre that your event has been booked, you will receive an email from Facilities Management Unit with details of what forms they require from you. Forms must be completed and returned no later than 2 weeks prior to your event.
- Room set up via online Customer Service Request (CSR). Organise the Gallery set up to your requirements including registration/catering tables and lectern for any formalities during your event. Please give as much information as possible regarding numbers/room format as well as time/date for set up and time/date for pack down of the room.
- For functions over 50 people or where alcohol is being served, you must complete form CS53 and return to FMU
- If alcohol is to be served at your event, you must organise a separate 'limited liquor licence' once you have received the approved CS53 form. Refer to Facilities Management Unit web site for details.
No assistance or equipment is available on-site from either the Hawke Centre or the Samstag Museum unless prior arrangements have been made.
Acknowledgement is a condition of use of this space.
Event acknowledgements must include the following statement: We acknowledge the support of the Hawke Centre in making the Kerry Packer Civic Gallery available for our function/event/launch.
This is a condition of use of this space.
Displays associated with functions booked within the Gallery
Any displays (tables/pin board etc) or catering tables associated with functions held in the Civic Gallery MUST NOT obstruct the exhibition on show at the time of your function.
A floorplan must be forwarded to the Hawke Centre if tables or pin boards etc are required to be positioned outside the 'quote' section of the Gallery.
Exhibition displays will vary in size and format. They will range from framed works hung on the walls to 3D displays. Generally they will take up the northern section of the Gallery, but in some cases will extend the full length of the Gallery. If you are concerned about the exhibition displays to be present during your function, please contact the Hawke Centre for details.
Audiovisual equipment available
If you require the use of the data projector in the Gallery, visual presentations must be forwarded to louise.carnell@unisa.edu.au at least 5 working days prior to your event. All presentations must be designed as a continuously looping presentation. Laptop control, for manual slide advancing, may be arranged and you must log your request via email: av-itu-events@unisa.edu.au.
Depending on the requirements of the exhibition on show in the Gallery, you may be able to use one of the plasma screens for function visuals. There is a specific screen format for the plasma screens in the Gallery which will be forwarded on request. There are limited fonts available for the panels - please refer to the attached Digital Signage Content information. We cannot guarantee your presentation will be suitable for the screens in the Gallery and therefore sufficient notice is required for testing.
For audio presentations within the Civic Gallery there is one hard-wired connection for the lectern and microphone. This is located in the southern end of the Gallery to the right of the data projection screen. No other locations for lectern/mic are available. You must log your request via email: av-itu-events@unisa.edu.au.
Facilities Management Unit will liaise with all external clients regarding their audiovisual requirements.
Catering
No catering supplies are available in the Gallery. It is your responsibly to provide all glasses/water jugs/tablecloths etc. Please ensure ALL equipment and supplies are collected immediately after your event or by 9am the following morning - AT THE LATEST.
Any left-over food and drink must be removed or disposed of immediately after your event.
If catering is provided for an all-day or multi-day event, please ensure all dirty crockery and remains of catering etc is removed immediately after the appropriate break.
Emergency Evacuation
Please ensure organisers/presenters are made aware of the emergency evacuation procedures for the Hawke Building. On hearing the fire alarm the building must be evacuated immediately via the fire exits on level 3. These are located via the Samstag Museum or through the Allan Scott Auditorium. DO NOT use the lifts or central stairway in an emergency evacuation.
8. Access and security
Security will be advised of your room booking times and will ensure doors are unlocked for the time of your booking - please contact them if you have any issues with access at your function. There are a number of security phones located in the building.
The front doors of the Hawke Building are usually locked at 6pm. If your event is after this time, and you require the doors to be open later, please contact security (8302 0000) to make arrangements.
Additional charges may be incurred for events after 4pm or at the weekend.
Any external contractors must report to security prior to access to the Hawke Building. Visitor passes must be worn at all times.
Please note: User groups must ensure that the room/s and facilities used are left in a clean and tidy state at the conclusion of the function. Failure to do so will result in additional cleaning costs.
The University is committed to providing and maintaining a safe and healthy environment for staff, students, and visitors, and as such activities or functions held on campus will be undertaken in compliance with the University's By-laws and Occupational Health Safety and Welfare procedures.
9. Room capacities
Bradley Forum
- Theatre style - 140
- Stand-up cocktail reception - 150
- Round tables (open circle for use of main screen) - approx 50-60
- Round tables (no a/v) - 100
There is limited space in the foyer outside the Bradley Forum for catering and the Kerry Packer Civic Gallery may be a better option for catering, if it is available.
Kerry Packer Civic Gallery
- Stand-up reception - approx 300 (whole Gallery)
- Stand-up reception using southern 'quotes' section only - 150-200
- The Gallery is not designed for sit-down functions - a small number of chairs may be located around the Gallery for elderly or disabled guests, but no formal seating is available.