Officer Roles and Responsibilities

President

• Organise, plan and lead to ensure the perpetuation and overall success of the Chapter
• Work with the Chapter Advisor to plan a calendar of activities for the upcoming year
• Plan regular meetings and prepare agendas for the officers; delegate responsibilities as necessary
• Plan meetings and prepare agendas for a general Chapter meeting at least once per semester or per term
• Coordinate the planning and the implementation of the New Member Ceremony
• Meet with the other officers and the Chapter Advisor to choose new Honorary Members
• Prepare an Annual Plan and Review
• Facilitate Chapter Leader Succession
• Ensure that the Chapter fulfils all Chapter Standards
• Maintain contact with Asia-Pacific Headquarters Office

Vice President

• Fulfil President's duties in his/her absence and assist president in the completion of duties as needed
• Coordinate ongoing Campus Awareness campaigns -- particularly the annual Membership Drive
• Assist the President in coordinating activities to help the Chapter fulfil all Chapter Standards
• Prospective Member Outreach and Engagement
• Other Mission-related activities

Treasurer

• Manage all financial transactions of the Chapter with guidance from the Chapter Advisor
• Work with the president and Advisor to prepare an accurate budget for the Chapter within one month of the New Member Ceremony
• Balance the Chapter account and report to the Chapter and the Advisor at least once a month
• Submit Semi-Annual Financial Reports on-line as indicated in Chapter Standards [1 December, 1June ]
• Work closely with the Fundraising Officer

General Secretary

• Record and prepare the minutes of each meeting
• Distribute all minutes to the Executive Committee, Advisor[s] and appropriate Golden Key staff as soon as possible after each meeting
• Distribute messages to Executive Committee, Chapter Advisor[s], General Members, University Staff, Deans, Honorary Members, other student organisations and Asia-Pacific Headquarters Office as necessary
• Work with other officers to complete Chapter Activity Reports
• Update and maintain Chapter Email Distribution List

Webmaster

• Update and maintain the Golden Key Chapter web site
• Make sure the web page is linked to the Golden Key site -- www.goldenkey.org
• Ensure that your Chapter's information is correct and current on the Chapter Directory of www.goldenkey.org

Public Relations and Communication Team

• Coordinate all publicity for Chapter activities and events
• Coordinate Campus Awareness efforts with the Vice President
• Maintain good relations with campus and local newspapers and radio stations. Set up interviews as needed
• Place ads and announcements in local media
• Write and submit press releases for important Chapter activities
• Explore any creative methods of advertising or publicity to increase awareness on and off campus about Golden Key
• Work closely with the Newsletter Editor and Webmaster
• CHAPTER NEWSLETTER?

Education Officer

• Plan and coordinate at least one Academic Program per semester (for example: skills development workshops, “good luck with the exams”, mini-conference, guest speakers on stress management, goal setting, study methods etc.)
• Maintaining current educational projects -- Tutoring Program
• Keep members and officers updated on Golden Key International Scholarships and Awards applications and deadlines

Social Activities Officer

• Plan and coordinate at least one social activity for Chapter members per semester (for example: movies and popcorn, leadership camp, coffee and cake special, dine for charity, picnic, museum tour, theatre trips etc.)

Fundraising Officer

• Investigate sources of local fundraising for events, conferences and projects
• Coordinate fundraising activities on campus (for example: lucky draw, competition, bake and biltong sale, fun run, hair saving challenge etc.)
• Explore the possibility of creating/funding Chapter Scholarships
• Coordinate Golden Key Chapter Scholarship Program
• Work closely with Treasurer

Community Development Officer

• Plan and coordinate at least one community activity for Chapter members per semester (for example: Blood Drive, City to Bay Fun Run, Daffodil Day, Odd Socks Day)

General Executive Member

• Support and assist other Chapter Officers in the planning and organisation of events
• Be available to assist on event days (for example: setting up equipment, purchasing goods, serving food and drink etc.)