External and Private Vehicle Usage
External hire vehicles
External Hire Vehicles are be used when a vehicle is required for interstate use. External Hire Vehicles will also be utilised when a University pool vehicle is not available or where the use of a pool vehicle over an extended period of time is inappropriate.
A request for the hire of an external vehicle must be submitted via a CS29 “Application for Hire of External Vehicle” form. Approval must be obtained from the cost centre manager in order to employ this option.
Campus Services/Security coordinate the bookings of all External Hire Vehicles.
Use of Private Vehicles
Use of private vehicles will only be approved by the appropriate cost centre manager when none of the above methods of transportation are available or appropriate. Authorisation must be obtained from the cost centre manager prior to the use of a private vehicle (which can only occur if necessary insurance is in place). Payment for the use of a private vehicle will be in accordance with the University approved reimbursement schedule and will only be made on completion and approval of the appropriate Human Resources claim form
The University does not insure private vehicles on University business unless appropriate approval is gained in advance and in writing from your Cost Centre Manager. Please refer to http://www.unisa.edu.au/fin/insurance/private_vehicles.asp for more details.