Functions held on University Grounds
Any function held on University Grounds requires the approval and authorisation of the relevant Campus Facilities Manager prior to the event being held.
Staff Functions
All functions held within University grounds where staff are in attendance (ie staff barbecue) or when a Division/Unit/School is holding an official University function (ie Orientation activities/Conference/Launch) a CS53 Staff Function Approval Form is required to be completed and submitted at least 14 days prior to the event, to the relevant Campus Services office.
Staff that wish to consume and/or keep alcohol on University premises must seek authorisation from the relevant Campus Facilities Manager. The majority of staff functions do not require a liquor licence however, a liquor licence will be required when alcohol is being provided by a licensed caterer/ catering business or if entry to the function is via an admission charge or any form of monetary donation requested. (Refer http://www.olgc.sa.gov.au/default.asp?action=limited_licence&menu=liquor\)
Where representatives/sponsors/exhibitors have been invited to attend a function a CS63 University Function - Representative-Sponsors-Exhibitors on University Grounds form must also be completed and submitted with the CS53 Staff Function Approval Form. It is the responsibility of The Head of School/Unit/Division to certify that a background check has been completed to confirm the Representative/Sponsor/Exhibitor is legitimate and does not conflict in any way or form with the University of South Australia.
Functions will NOT be sanctioned without the approval of the Campus Facilities Manager.
Student Functions
Student Groups, Clubs and Societies who wish to hold a function on University grounds are required to complete a CS12 Student Group-Club-Society Function Approval form and submit to Campus Services for approval.
Where alcohol is to be consumed a completed Application for Limited Licence (Liquor Licensing Act 1997) (Refer: http://www.olgc.sa.gov.au/default.asp?action=limited_licence&menu=liquor\) must accompany the CS12 Student Group-Club-Society Function Approval form and be submitted to Campus Services for authorisation by the relevant Campus Facilities Manager.
Please be aware the liquor license application may take up to 21 days to process
Upon approval of a Limited Licence the Office of The Liquor and Gambling Commissioner may stipulate crowd control a requirement of the approved licence.
However, if crowd control is not a condition of the Limited Licence the Campus Facilities Manager will assess the application and may still deem crowd control a necessity.
All crowd control related costs will be borne by the applicant/licencee.
Under no circumstances can it be assumed that University of South Australia Security staff can be used or referred to as crowd controllers for planned events/functions.
Where Representatives/sponsors/exhibitors have been invited to attend a function a CS56 Representative-Sponsors-Exhibitors on University Grounds form must also be completed and submitted with the CS12 Student Group-Club-Society Function Approval form. It is the responsibility of the Students Association Activities Coordinator to certify that a background check has been completed to confirm the Representative/Sponsor/Exhibitor is legitimate and does not conflict in any way or form with the Students Association or the University of South Australia.
Functions will NOT be sanctioned without the approval of the Campus Facilities Manager and the Office of the Liquor Gambling Commissioner (where applicable).
If you have any questions regarding your function please contact the relevant Campus Services office staff who will assist you with your enquiry.
Campus Services can be contacted on the following numbers:
City East Campus: Phone 8302 2261
City West Campus: Phone 8302 0555
Magill Campus: Phone 8302 4055
Mawson Lakes Campus: Phone 8302 5055