Program Amendment, Approval and Review
The Division Academic Services team advises and supports schools on the preparation of proposals for new programs and amendments to existing programs. The team also provides support for review of programs under Academic Policy A35.A The team prepares business for consideration by the Division Academic Program Approval Committee (DAPAC). The DAPAC Executive Officer and contact person for all approval and amendment information is Ms Vicki Clark (extn 20376). An information sheet on the role of DAPAC has been prepared. The 2012 DAPAC meeting schedule is now available.
The two Academic Officers: Program Development are Ms Vicki Clark (responsible for the School of Art, Architecture and Design, The David Unaipon College of Indigenous Education and Research and the School of Education and Mr Terry Harvey (responsible for the School of Communication, International Studies and Languages and the School of Psychology and Social Work and Social Policy).
Program Evaluation Review Reports (ERR)
Schools will be advised of programs due for review in 2012
in May. Teams will be set up within Schools to share the work
of review of a program. The teams will include the Dean:
Teaching and Learning and the relevant Academic Officer: Program
Development from the Division Academic Services team.
EASS annotated ERR template - this template will be pre-populated with data for analysis by Schools and forwarded to the School by their Division Academic Services Officer.
Business Case Review Report
At the end of the second year of accreditation of a new program a Program
Evaluation Business Case Review (BCR) must be completed.
EASS annotated BCR template - this template will be prepopulated with the data for analysis by Schools and forwarded to the School by their Academic Officer : Program Development.
Policy
A-35A
Evaluation of courses and programs at the University of South
Australia (Policy
A-35A Quality Assurance and Improvement : Programs, courses and teaching
arrangements).
Program Amendment and New Program Development
The Coursework Program Approval Manual (CPAM) can be viewed on the
Student and Academic Services
Program
approval and amendment site, or accessed from the PCMS homepage.
All new program developments for onshore and transnational programs should
be prepared in accordance with the timelines and processes set out in the
Coursework Program Approval Manual. From September 2011 program
developments/amendments and amendments to courses occur through the PCMS
system which can be accessed through myUniSA-myTeaching.links-resources.
New Programs
The School should complete a
program notification statement through PCMS before beginning
detailed development of a new program proposal. The School Board
should endorse the notification statement and advise the PCMS Activity ID to
either Mr Terry Harvey (PSW and CIL) or Ms Vicki Clark (AAD, ABT and EDS) who
will forward it to Mr Colin Smyth, Senior Academic Services Manager, for
submission to the Division Executive. Once approval in principle is received, the
School may prepare a full new program proposal through PCMS.
The full proposal should be endorsed by the School Board and forwarded to Division Academic Services for consideration by DAPAC. Supported proposals will then be taken forward to the Division Board and Academic Board.
Impact and Compliance Statements
Impact statements from the following
five units are required for all new
program proposals and all major amendments (Note: some major
amendments may require statements from only some of the specified units -
refer to CPAM):
- Student and Academic Services (SAS) email the full program documentation (PCMS generated report) to Sue Hallam with a request for a compliance statement (allow at least two weeks preparation time prior to DAPAC deadline for papers). School Board must have approved the proposal prior to requesting a compliance statement from SAS.
- UniSA International - email the full program documentation(PCMS generated report) to Tania Beard with a request for a compliance statement (allow at least two weeks preparation time prior to DAPAC deadline for papers)
- Learning and Teaching Unit - email the full program documentation (PCMS generated report) to Gavin Sanderson with a request for a compliance statement (allow at least two weeks preparation time prior to DAPAC deadline for papers)
- Library - email the full program documentation (PCMS generated report) to Helen Livingstone with a request for a compliance statement (allow at least three weeks preparation time prior to DAPAC deadline for papers)
- Finance Unit - email the full documentation (PCMS generated report) to Sam Cooper with a request for a compliance statement (allow at least two weeks preparation time prior to DAPAC deadline for papers)
Exemplars
Colleagues may find it helpful to see examples of worked documentation for proposals that have previously been considered and approved. PCMS exemplars will be added when they become available.
New Program 2010 DBPR
including business case 1406 KB (1440007 bytes)
Minor Amendment 2010 DBAE DBIR
121.03KB (123935 bytes)
Major Amendment 2010 LCAV
66.44KB (68030 bytes)
Program Withdrawal 2011 MMPO
13.25KB (13567 bytes)
Information about timelines and the requirements for program proposals may be found in the Coursework Program Approval Manual. For the Division of Education, Arts and Social Sciences the following timelines apply:
| Minor amendments - change to
textbooks/references only (approved by School Board and reported to Division to maintain audit trail) Changes made directly through PCMS by School Academic Officers |
as they arise |
| Minor amendments to courses - assessment, aims, objectives, content only (not teaching and learning arrangement) | Must be approved 6 weeks prior to offering of course, in time for inclusion in course outline |
| Major amendments effective 2013
(require full Division Board/Academic Board approval) New Programs for 2012 (require full Division Board/Academic Board approval) |
27 January 2012 for February DAPAC and March Academic Board (for inclusion in 2012 SATAC guide) OR |
| New programs for 2014 (program notification statements to Academic Services) |
August 2012 |
| New programs for 2014 (full documentation to Academic Services) | November 2012 |