Parchments, transcripts and AHEGS

Find information on how to:

For assistance with any of these matters, please contact Campus Central.


Order a replacement parchment

If your parchment has been lost, destroyed or damaged, you can request a replacement by completing the Application for Parchment Replacement. If your original parchment has been lost the application must be accompanied by a Statutory Declaration signed by a Justice of the Peace.

A digital copy will also be available via My eQuals when a paper document is ordered for awards conferred prior to 1 January 2018.

The fee for a replacement parchment is $75, which includes domestic or international postage if requested.

If you require a replacement parchment for an award you studied at one of UniSA's antecedent institutions, please see Academic transcripts and parchments for studies undertaken at UniSA's antecedent institutions.

Please note that a replacement parchment will not be identical to the original:

  • Pre-1991 parchments will not be issued in the name of the original awarding institution.
  • Replacement parchments issued for dual badged awards will be issued with the University of South Australia logo and seal only. If a graduate requests the replacement parchment be issued with the original dual badging this will incur additional cost, and may extend beyond the normal re-issue timeframe.
  • The replacement parchment will declare that it is a replacement and will have a replacement date.


Having your parchment posted

If you choose not to attend your graduation ceremony, the University can post your parchment to you. The costs for postage and packaging are:

  • $10.00 for registered mail within Australia
  • $20.00 for DHL Courier overseas

Please note that you cannot use a post office box address outside of Australia.

If you wish to have your parchment posted go to myGraduation and select the mail within Australia or courier overseas option in myPreferences. An invoice will be sent to your student account at  myFinances

If you have already graduated, please complete the Request for Postage of Award Parchment application form (PDF 237KB - download Adobe Reader).


Order copies of your Australian Higher Education Graduation Statement (AHEGS)

The AHEGS is the result of a Commonwealth Government initiative that aims to make Australian qualifications recognised throughout the world and is available to graduates who were conferred in an award on or after 20 December 2010.

Paper copies and/or a digital copy of your AHEGS may be purchased using the Application for Academic Transcript and Australian Higher Education Graduation Statement (AHEGS). Photo ID must be uploaded with your application.

A digital copy will also be available via My eQuals when a paper document is ordered.

Fees:

  • $25 for a digital AHEGS via My eQuals
  • $50 for one paper AHEGS plus $10 for each additional copy when ordered at the same time.
  • $35 when a digital AHEGS and academic transcript are ordered at the same time.
  • $60 for one paper AHEGS and one paper academic transcript when ordered at the same time.

An email from My eQuals will advise when a document is available and will provide login/Sign in details to access your document. There is no expiry for UniSA documents held in My eQuals.

You will be contacted when your paper AHEGS is ready for collection. Documents will only be held for 2 months, after which time they will be destroyed. You will need to re-apply and pay the required fee for another copy.

Important: if your student record is in bad financial standing an AHEGS will not be issued until your overdue fees and charges have been paid in full.


Order copies of your academic transcript

Paper copies and/or a digital copy of your academic transcript (including all courses) may be purchased
using the Application for Academic Transcript and Australian Higher Education Graduation Statement (AHEGS).  Photo ID must be uploaded with the application.

A digital copy will also be available via My eQuals when a paper document is ordered.

Fees:

  • $25 for a digital academic transcript via My eQuals
  • $50 for one paper academic transcript plus $10 for each additional copy in the same print run.
  • $35 when a digital AHEGS and academic transcript are ordered at the same time.
  • $60 for one paper AHEGS and one paper academic transcript when ordered at the same time.

An email from My eQuals will advise when a document is available and will provide login/Sign in details to access your document. There is no expiry for UniSA documents held in My eQuals.

Please allow up to four working days for your transcript to be issued, except for pre-1991 records, which may take up to three weeks.

If you require an academic transcript for studies undertaken at UniSA's antecedent institutions, please see Academic transcripts and parchments for studies undertaken at UniSA's antecedent institutions.

Collecting your transcript

If you elect to collect your paper transcript you will be contacted when it is ready for collection. Documents will only be held for 2 months, after which time they will be destroyed. You will need to re-apply and pay the required fee for another copy.

Photo identification is required when collecting your transcript. If someone else is collecting your transcript a signed letter of authority must be provided, and they must also bring photo identification with them.


Academic transcripts and parchments for studies undertaken at UniSA's antecedent institutions

If you require an academic transcript or replacement parchment for studies undertaken at UniSA's antecedent institutions, please check the following list;

We can provide transcripts and replacement parchments for courses studied at the the following institutions:

  • South Australian Institute of Technology
  • South Australian College of Advanced Education (Magill, Salisbury, and Underdale campuses only) and its antecedent institutions:
  • Adelaide College of the Arts and Education (Underdale Campus only)
  • Hartley College of Advanced Education
  • Kindergarten Training College
  • Kingston College of Advanced Education
  • Murray Park College of Advanced Education
  • Salisbury College of Advanced Education
  • Salisbury Teachers College
  • South Australian School of Art
  • Torrens College of Advanced Education
  • Wattle Park Teachers College
  • Western Teachers College

We are not able to provide transcripts and replacement parchments for courses studied at the following institutions:

  • Adelaide Teachers College
  • Adelaide College of Advanced Education
  • South Australian College of Advanced Education (City/Kintore Ave Campus)

Contact: University of Adelaide Student Centre (08) 8303 5208

  • Bedford Park Teachers College
  • Sturt College of Advanced Education
  • South Australian College of Advanced Education (Sturt Campus)

Contact: Flinders University Graduation Office (08) 8201 5069

If we are unable to provide transcripts and replacement parchments from the institution you studied at, please contact the institution directly.

If we are able to provide transcripts and replacement parchments from the institution you studied at, please complete the relevant form(s):

Application for Academic Transcript and Australian Higher Education Graduation Statement (AHEGS)

Fees:

  • $25 for a digital academic transcript via My eQuals
  • $50 for one paper academic transcript plus $10 for each additional copy ordered  at the same time.

Application for Parchment Replacement 

The fee is $75 for one paper replacement parchment.

Digital documents will be issued via My eQuals when paper documents are ordered.

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